Robbers Roost Men's Group

Group Conscience Minutes

Tuesday, December 2, 2008

• Representative Reports
• Celebration Cake
• Coffee
• GSR
• Inter-Group
• Literature
• Secretary
• Treasurer
  
• Open Positions
• Old Business
• New Business
• Action Item Status

Attendees: Ken, Craig, Doug, Rich, John B, Russ

Secretary review of last meeting minutes (Don):

• Approved

Representative Reports: 

• Celebration Cakes (John B):
  • Need utensils and plates
    • Don to bring in plastic utensils
    • Ken to bring in paper plates
  • No birthdays this month
  • Approved
     
• Coffee (Ken C): 
  • All is well
  • Approved
     
• GSR (Craig B):
  • Attended Area Assembly
    • New delegates and state officers elected
    • Colorado Area 10 Assembly details defined on the are-10 web site:  http://www.coloradoaa.org
      which is linked from our site: http://robbersroostmensgroup.com/
    • Craig to be reimbursed for Hotel, meals and travel expenses:
      From irs.gov:

      Mileage Rate Changes Purpose    Rates 1/1 through 6/30/08    Rates 7/1 through 12/31/08  Business 50.5 58.5  Medical/Moving 19 27 Charitable 14 14

      The optional business standard mileage rate is used to compute the deductible costs of operating an automobile for business use in lieu of tracking actual costs. This rate is also used as a benchmark by the federal government and many businesses to reimburse their employees for mileage.
      Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates.
      
      The new six-month rate for computing deductible medical or moving expenses will also increase by eight (8) cents to 27 cents a mile, up from 19 cents for the first six months of 2008. The rate for providing services for charitable organizations is set by statute, not the IRS, and remains at 14 cents a mile.
      
      From the above, Craig's reimbursement can be actual costs, or one of the following:
      $39.00 (hotel) + (350 miles x $0.585/mile) = $39.00 + $204.75 = $243.75 - $53 (pre-paid) = $190.75
      $39.00 (hotel) + (350 miles x $0.27/mile) = $39.00 + $94.50 = $133.50 - $53 (pre-paid) = $80.50
      $39.00 (hotel) + (350 miles x $0.14/mile) = $39.00 + $49.00 = $88.00 - $53 (pre-paid) = $35.00

  • Approved
     
• Inter-Group (Russ):
  • Barb has resigned her Central Office office manager, that paid position is open
  • Approved
     
• Literature (Jean): 
  • As Jean is no longer attending, position is now open
     
• Secretary (Don S):
  • web site updated with minutes
  • format updated for long tradition reading
  • Phone list needs to be updated and re-stocked
     
• Treasurer (OPEN): Craig B temp
  • $63.12 balance
  • Quarterly payment to Sister Carmen's end of this month
    • Consensus is this is 33% of GROSS collections, not after expenses NET
  • Approved

• Open Positions:
• Treasurer: Doug H voted in
• Literature
• Clean-Up
   
• Old Business:
  • None
     
• New Business:
  • Motion: add Clean-Up service position: PASSED
     
• A/I Status:
• Closed Action Items: 
  • Craig to get next Area Assembly details.
     
• Open Action Items:
• Don to bring in plastic utensils
• Ken to bring in paper plates
• Don: phone list needs to be updated and re-stocked
• ask Scotty on 164 versus all (appendices) in format Big Book reference.
• Doug to get TAX-ID number, then open checking account.
• Russ to follow up on our request for IG to post our meeting in the area meeting schedule